Upstate New York HERC

Project Administrative Assistant, 2-Year Term (CEMI)

About Cornell HR Information Systems

HR Information Systems supports the strategic goals of Human Resources by delivering technical solutions through Workday, Cornell's human capital management system. We partner with campus stakeholders to provide system expertise, customer engagement, project management, and operational support that enable timely and effective delivery of HR services.

The Opportunity

The Project Administrative Assistant supports the Assistant Director HR Project Management, by providing administrative and project support to project teams, assisting with coordination of activities, scheduling, timelines, documentation, and communication.

Responsibilities include coordinating meetings, trainings, webinars, and events; supporting project tracking and reporting activities; maintaining project documentation and web content; and assisting with communication among internal and external stakeholders. The role also provides routine administrative and clerical support to ensure projects and unit operations run efficiently and in alignment with established procedures and timelines that are accurately tracked and shared.

The role requires strong attention to detail, organization, and communication skills while operating within established guidelines, procedures, and priorities.

The CEMI Project Administrative Assistant is a great opportunity for someone who wants to grow beyond traditional administrative work while still being deeply involved in operations, coordination, and team support.

While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.

This is a 2-year term appointment which may be ended or extended based on organizational needs, funding availability, and performance.

Hours and Location

The CEMI Project Administrative Assistant is a full-time, 40-hour per week position that can be performed remotely. Cornell University HRIS operates on Eastern Time hours, and the anticipated schedule for this role is Monday through Friday, 9:00 AM to 5:00 PM ET. Because the CEMI initiative supports employees across multiple time zones, some schedule flexibility, including occasional earlier start times, may be needed to support business operations.

Success Factors

You will be considered competitive for this role if you demonstrate:

• Project Coordination and Organization. Ability to manage meetings, timelines, documentation, and project support activities with strong attention to detail, follow-through, and proactive communication.
• Communication and Collaboration. Comfort communicating across teams, stakeholders, and leadership levels while building positive working relationships and supporting an engaged, collaborative team environment.
• Initiative and Problem Solving. Curiosity and initiative to learn new tools and processes, improve workflows, troubleshoot challenges, and identify ways to support team and project success.
• Adaptability and Growth Mindset. Flexibility to work effectively in a fast-paced, evolving environment while taking ownership of responsibilities, seeking feedback, and continuing to grow professionally.

What We Need

• A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
• High School Diploma and 2 to 4 years relevant experience or equivalent combination.
• Proficiency with Microsoft Office suite and ability to create moderately complex documents, spreadsheets, and presentations.
• Experience with database entry and maintenance.
• Strong organizational skills with ability to coordinate multiple tasks and meet deadlines.
• Effective written communication skills including ability to draft correspondence and edit documents.
• Demonstrated ability to resolve routine problems and refer complex issues appropriately.
• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• Information technology coursework or related experience.

Rewards and Benefits

Visa sponsorship is not available for this position.

Cornell is an equal opportunity employer. For more information, visit hr.cornell.edu/eeo.

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Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

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EEO Statement:

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "... any person ... any study." No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.