Upstate New York HERC

The Finance Administrator provides financial support to the Graduate Medical Education (GME) Finance team in managing departmental activities related to the education and training of residents and fellows. Responsibilities include coordination, collaboration, and execution of financial processes for internal staff, residency program directors/coordinators, and external accounting departments. This individual will serve as a hands-on contributor, responsible for processing transactions, performing reconciliations, preparing reports, and supporting audits, while ensuring compliance with university, hospital, and regulatory requirements.

Accounting & Reporting
Manage accounts payable and receivable, including preparation and review of disbursement requests and deposit transmittals, in compliance with departmental procedures and University at Buffalo Foundation (UBF) guidelines.
Oversee activity within the Strategic Information and Reporting (SIRI) system for GME accounts.
Develop and maintain dashboards and financial data visualizations to monitor performance and trends.
Provide variance analysis, fund balance projections, cash flow forecasts, and scenario modeling to support decision-making.
Prepare and process accounting transactions, including journal entries, disbursements, payroll adjustments, fund transfers, invoices, and employee expense reports.
Perform account reconciliations, resolve discrepancies, and ensure the accuracy of financial data.
Assist with the preparation of monthly, quarterly, and annual financial reports.
Support internal and external audits through data preparation, schedules, and auditor communication.
Identify and recommend process improvements and contribute to documentation of financial procedures.
Manage general ledger activities, including expense and revenue postings, billing transactions, account reconciliation, and preparation of the Trial Balance, Balance Sheet, and Profit & Loss statements.
Reconcile revenue and expense funds and monitor balance sheets; coordinate with UBF accounting on adjustments in ACCUFUND Cloud Accounting Software and SIRI.
Prepare ad hoc payroll cost reports, including self-funded health and dental plan analysis.
Lead fiscal year-end closing activities, including fund reconciliations, general ledger review, and adjusting journal entries (AJEs).
Oversee hospital and university residency/fellowship program accounts receivable and payable within the multi-hospital funding environment.
Support federal compliance requirements for Buffalo VA Medical Center contracts, including funding schedules, accruals, and mandated reporting.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of Americas leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Bachelors degree in Accounting, Finance, or related field (or equivalent experience).
Minimum of three (3) years of relevant finance experience.
Advanced proficiency with Microsoft Excel (charts, pivot tables, reporting tools) and Windows applications.
Strong analytical, reconciliation, and auditing skills.
Effective communication, organizational, and time management abilities.

Knowledge of payroll labor costs, payroll taxes, and employee benefit program analysis.
Payroll and benefit cost experience.
Self-motivated, proactive, organized, and detail-oriented with strong energy and initiative.
Experience with AccuFund, SIRI, and Concur software.
CPA, CMA, or MBA credential.
Experience in academic medicine, healthcare finance, or higher education.