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Details
Posted: 09-Oct-23
Location: Utica, New York
Type: Full-time
Salary: $22.00-$24.00/hour (12 months
Categories:
Human Resources
Staff/Administrative
Employment Type:
Full-time
Organization Type:
Higher Education Institution
Required Education:
Associate’s
Performs a wide variety of recruitment and general functions in the Office of Human Resources. Requires thorough knowledge of departmental and University-wide employment processes and policies. Works collaboratively with hiring managers to secure and screen job applicants, and ensures a positive recruitment and onboarding experience. Exercises discretion in the dissemination and handling of highly confidential information. Additionally, serves as a main point of contact for internal and external customers of the department.
Major Responsibilities:
Employment process:
· Upon PeopleAdmin posting of position, coordinates posting and advertisement of vacancy on campus, internet sites, newspapers and professional journals as directed. Works with immediate supervisor to ensure job description is up to date for posting and compliance.
· Serves as day-to-day contact on basic electronic recruitment system questions.
· Ensures a great candidate experience and presents a professional and positive image to job seekers.
· Responds to ongoing specific and general inquiries regarding employment opportunities by applicants in person, in writing, online, and on the telephone.
· Assists in the screening of resumes in PeopleAdmin to determine minimum qualifications prior to sending to search committee when requested.
· Conduct phone interviews and reference checks for staff searches when needed.
· Coordinate community liaisons for searches and support other search best practices as needed.
· Performs background checks on all newly hired staff, faculty, and adjuncts following all associated procedures.
· Assures appropriate online process has been completed and any search documentation officially filed at the completion of the search.
· Acts as a PeopleAdmin training resource and troubleshooter for search committee members, or executive approvers. Assist with communication to unsuccessful candidates at end of search process
· Monitors supporting documentation (to include attaining references, transcripts, and vitae/applications, professional license verification, employee handbook acknowledgement etc.) for new hire personnel file.
· Monitors professional license activity for upcoming expirations and contacts employees/school office if license renewal lapses and is expired.
· Maintains pre-hire electronic job description files for exempt and non-exempt staff.
· Ensures completion and compliance of new hire onboarding with all faculty, staff & adjuncts.
· Maintains official personnel files for exempt, non-exempt staff, and adjuncts and assures files are in compliance and contain only official and appropriate information.
· Participation in career fairs.
General Responsibilities:
· Develops and maintains detailed procedures respective to the position.
· Contributes to the success of the Office of Human Resources by providing information about human resources policy and procedure, acting as a backup for other positions as needed, working cooperatively with other departments and performing other duties as assigned.
· Will meet with new employees as necessary to obtain required payroll & benefit paperwork and instructs employees as needed on all webtime processes.
· Maintain Compensated Absence report database to ensure University-wide compliance
· Maintains Crisis Phone Contact list and updates monthly.
· Oversees the maintenance of the leave balance database to include the accumulation and use of vacations, holidays, sick days, jury-duty, and other miscellaneous leaves of absence for all classes of employees.
·Processes changes including but not limited to tax withholdings, direct deposits, job record entries, wage adjustment, AAUP deductions, United Way deductions and Capital Campaign deductions. Completes employment verifications.
·Processes changes including but not limited to tax withholdings, direct deposits, job record entries, wage adjustment, AAUP deductions, United Way deductions and Capital Campaign deductions. Completes employment verifications.
· Participate and engage in Diversity, Equity, and Inclusion (DEI) initiatives and programs, including but not limited to serving on DEI committees, serving as a diversity advocate or community liaison for a job search, advising a club, facilitating DEI-related training, and engagement in institutional cultural and celebratory events and programming
· Works with supervisor to develop specific goals that support Utica University’s operational plans. This is done at least annually through the annual performance evaluation process, however review of goals will occur throughout the year.
· Responsible for working with supervisor and other team members to achieve successful results on all established individual and departmental goals and key performance indicators.
Education & Experience Qualifications:
· Bachelor’s degree preferred, Associate degree required. 1-3 years of relevant office experience required.
· Technical knowledge and experience in the human resources function desirable especially recruitment.
· Experience working in a higher education setting preferred. Working knowledge of Banner system and applicant tracking systems strongly preferred.
Skills/Abilities:
· Ability to communicate effectively both verbally and in writing.
· Ability to organize information and prioritize tasks and deal appropriately with confidential and sensitive information.
· Excellent customer service skills required.
· A strong commitment to diversity and works continually to enhance diversity of our students, faculty, and staff.
· Ability to work well in a “team-centered”, fast-paced, heavy workload environment.
· Competency in Micro Soft products including Word and Excel required.
· Strong basic math skills necessary.
· Strong analytical and research skills a must
· Must be able to work flexible hours if necessary.
About Utica University
Founded in 1946, Utica University is a private comprehensive institution distinguished for its integration of liberal and professional study. Our dedicated faculty and staff have built a tradition of excellence in teaching and learning with particular emphasis on providing individual attention to students. The University enrolls approximately 3,700 students – approximately 2,700 undergraduates and 1,000 graduate students.
A city of approximately 60,000, Utica is located at the foothills of the Adirondack Mountains in the Mohawk Valley region of upstate New York. The area offers easy access to a broad variety of cultural attractions, including the historic Stanley Performing Arts Center and renowned Munson Williams Proctor Arts Institute, as well as four-season recreation.
More Jobs from This Employer
https://main.hercjobs.org/jobs/19255271/human-resources-coordinator
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