Administrative Assistant II 5687BR Golisano Institute for Sustainability CIMS Administration & Support
Detailed Job Description This position reports directly to the Director of Golisano Institute for Sustainability (GIS) and provides direct administrative support to the Director as well as other senior staff members. In addition, this position provides critical administrative support to the faculty of GIS.
This position will have, but is not limited to, the following responsibilities:
Responsible for all administrative support for the Director including drafting of correspondence, emails, and other communications. May assist with proposal development. May provide internet research, analyzing of information and drafting of reports and memos. Responsible for handling various signature and approval requests.
Provides on-campus staffing of the GIS main office on a daily basis to include greeting visitors, faculty, staff and students during normal working hours. May supervise 1 staff member and 1 student.
Maintains and manages the Director's calendar including monitoring meeting requests, scheduling, organizing and preparing for meetings, reserving conference rooms, and ensuring calendar accuracy.
Manages all aspects of the Director's travel to include booking tickets, hotels, car rentals, and conference registrations in a timely manner. Prepares detailed travel itineraries, prepares travel expense reports and maintains detailed records of travel. May also include booking international travel and obtaining visas as necessary.
Provides critical administrative support to the faculty of GIS including working with promotion, mid-tenure and tenure committees, as well as working with staff in the RIT Academic Affairs offices.
Manages visitors to the GIS main office, including coordinating agendas, planning tours, providing directions and hotel information, and ordering hospitality.
Planning and execution of department-wide events and meetings, senior staff retreats, faculty meetings and board meetings. May also include taking accurate meeting minutes.
Prepares and processes department credit card transactions, internal purchase orders, invoice payment forms, orders supplies, and is responsible for the reconciliation of two department procurement cards.
Maintains proficiency in the use of specialized accounting, purchasing, timekeeping and event management systems.
OTHER DUTIES AS ASSIGNED
Department/College Description Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.
As a member of the RIT community, you'll receive a comprehensive employee benefits package that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).
Golisano Institute for Sustainability (GIS) is a global leader in sustainability education and research. We partner with business and government sponsors to solve complex, systemic problems. To do this, we use innovative approaches and technologies to minimize the use of materials and energy while maximizing outcomes. Our expertise, combined with our state-of-the-art research facilities, allows our partners to gain new insights, fuel innovation, and move forward. Our graduate and doctoral programs are challenging, inspirational, and world-changing. GIS graduates go on to become transformative agents of change within industry, government, academia, and the nonprofit sector. They are problem-solvers, visionaries, and decision-makers who want to create a better, sustainable world.
Experience: 5 years' administrative experience preferred in an executive or academic setting.
High level of proficiency in Microsoft Office Suite
Ability to multitask and prioritize/handle conflicting demands
Reliability and a commitment to maintain confidentiality
Adaptability and strong problem solving skills
Professional level verbal and written communication skills
High degree of organizational skills and a strong work ethic
Ability to work effectively with minimal supervision
Ability to work collaboratively with other staff as well as many diverse groups across campus
Professional Area: Employment Category: Fulltime Staff Job Function:Wage Band:
Required Application Documents
How to Apply In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the Great Colleges to Work For. RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
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Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at www.rit.edu .