Reporting to Senior Level Staff, the Executive Assistant will perform personalized and confidential administrative duties with discretion and independent judgment and interface with senior and administrative staff members and a wide array of University and Hospital offices, faculty members, corporations, and government agencies.
Provide executive-level support for senior administrators; resolving problems independently, relieving the Administrators of matters of detail.
Screen all incoming calls, mail and visitors.
Handle or redirect contacts and communications not requiring the immediate and personal attention of the administrators.
Draft and initiate correspondence; and maintain confidential files.
Manage calendars, using sound judgment in determining priorities and overseeing all engagements and extensive travel schedule.
Schedule meetings, conferences and appointments; and advise attending parties of subject matter and providing required material.
Coordinate and assist in gathering resource information for meetings and presentations and ensure adequate supplies.
Prepare reports and presentation materials.
Take and manage manuscripts, journals and correspondence.
Prepare financial expenditure reports and monitor for timely processing; maintain monthly expense spreadsheet with itemized transactions.
Responsible for investigating and obtaining explanations of problematic situations and discrepancies.
Assist with coordinating and organizing departmental conferences and events.
Maintain follow up on important projects and assignments.
Act as liaison between the Administrative office and other departments within the hospital/university and other institutions.
Work with faculty and staff to provide information as needed.
Perform additional related duties as assigned.
Bachelor's degree or equivalent in training and experience, with at at least four years of related experience.
Strong interpersonal and organizational skills are required, as well as the ability to exercise initiative and sound judgment.
Ability to think and write clearly and to edit material accurately.
Ability to work under pressure, meet deadlines and handle highly confidential information and material.
Ability to handle multiple projects simultaneously and to prioritize tasks while maintaining responsibility for timely execution.
Excellent writing, proofreading and editing skills.
Proficiency in business software applications (excel, word, powerpoint, e-mail, calendar, etc.)
Bachelor's degree in English or related subject
Knowledge of medical terminology
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 503116
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.