Athletics Business Operations Manager - (19001123)
Located five miles from downtown Boston, Tufts University is a Division III member of the National Collegiate Athletic Association (NCAA) and the highly-competitive New England Small College Athletic Conference (NESCAC). Tufts students participate in 30 varsity sports, 20 club sports and a number of intramural sports. Tufts Athletics has won ten NCAA team championships since 2010 and has finished in the top 10 of the Learfield Sports Directors' Cup in each of the last seven years, including a program-best 3rd place finish in 2016-17. Tufts Athletics oversees the Physical Education Department and manages all athletics facilities, including the Steve Tisch Sports & Fitness Center that opened in 2012. The Department of Athletics provides student-athletes a dynamic, transformational experience on and off the field. They experience the joy of personal growth inherent in high level competition, while cultivating lifelong connections with teammates, the Tufts community and the world around us. The Athletics Business Operations Manager provides oversight of accounting and financial reporting functions for the Department of Athletics. This position performs day to day business office activities including complex clerical and accounting-related functions involved in the preparation and maintenance of financial and other related business records. This position serves as a departmental liaison, performs clerical financial functions, prepares and analyzes financial statements and budget reports, monitors and reconciles all financial accounts and compiles accounting reports for various constituencies. This position reports to the Senior Associate Director of Athletics.
The qualified candidate will:
Oversee all financial reporting, accounting, and budget forecasting functions; aid in the creation and maintenance of fiscal controls and records.
Ensure all revenue, deposit and expense transactions are coded according to Athletics and University standards and policy.
Analyze and prepare budget reports, statements and spreadsheets for internal and external use.
Direct the reconciliation of all sport-specific program and Department transactions, including purchase orders, journal entries, invoices, credit cards, accounting transfers, payroll and other University financial reporting services.
Develop systems for monitoring financial transactions and internal data used to effectively estimate budget projections and forecasts; assists with annual budget preparation process.
Review expenditure requests, including travel requests, operations and supplies, equipment purchases, and professional services requests.
Assist in identifying cost saving initiatives and creating operational efficiencies for all Department business related functions.
Recommend operational policies and procedures to include best business practices, guidelines, and protocols.
Assist with necessary functions associated with internal and external audits.
Prepare and submit annual reports: EADA, NCAA and Conference financial reports, post-season competition reports and ad hoc financial analysis reports.
Partner with Institutional Advancement to coordinate fundraising and development activities that are vital to the Department of Athletics' operations.
Coordinate and supervise all Departmental Human Resources operations.
Build successful working relationships with constituent groups on campus such as Purchasing, Procurement, Payroll, Human Resources, Tufts Support Services, Advancement and Development.
Supervise the Department's Athletics Administrative Coordinator
Other duties as assigned by the Director of Athletics and/or Senior Associate AD
Three-five years of intercollegiate athletics administrative experience.
Working knowledge of organizational business systems, operational and fiscal analysis, relevant computing skills and strong organizational skills.
Ability to maintain accurate records concerning overall fiscal operations.
Demonstrated qualities that contribute to a setting where teamwork is highly valued; ability to work cooperatively with staff members and supervisors
Strong oral and written communication skills.
Commitment to providing leadership, guidance and support to a high functioning and driven coaching staff.
Ability to train others on financial software, skills and procedures and to provide work lead direction.
Demonstrated knowledge of NCAA rules and regulations.
Bachelor's Degree strongly preferred
Master's Degree in Athletic Administration, Education Administration, Business Administration or related field
Prior experience working in Athletics Business Operations.
An employee in this position must complete all appropriate background checks at the time of hire, promotion or transfer .
University Mission: Tufts is a student-centered research university dedicated to the creation and application of knowledge. We are committed to providing transformational experiences for students and faculty in an inclusive and collaborative environment where creative scholars generate bold ideas, innovate in the face of complex challenges and distinguish themselves as active citizens of the world.
Primary Location: United States-Massachusetts-Medford/Somerville
Employee Status: Regular Schedule: Full-time
Job Posting: Feb 8, 2019, 3:33:13 PM
Internal Number: 94020
About Tufts University
Tufts is a leader in American higher education, distinctive for its success as a moderately sized university that excels at research and providing students with a personal experience. Our unique combination of research and liberal arts attracts students, faculty and staff who thrive in our environment of curiosity, creativity and engagement.