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Director of SCS Financial Operations - School of Continuing Studies (SCS)
The Director of SCS Financial Operations is a key position on the SCS Finance Team. This position manages three other positions within the SCS Finance Team to manage the financial operations in the School of Continuing Studies to ensure that all financial transactions flowing through the SCS shared service center are in compliance with promulgated University policies and business processes and are coded correctly to ensure meaningful financial reporting for senior administrators. S/he provides a broad range of customer service, operational and financial support by serving as the Requisitioner, Expense Preparer, Journal Preparer, Financial Reviewer, Cost Center Buyer, Grant Manager and Financial Reporter. In accordance with University policies and procedures, the incumbent reviews requisitions, contracts, purchase orders and expense reports, submits invoices and monitors vendor payments, reviews monthly ProCard reconciliations, researches issues and answers staff questions, and prepares journals to record financial transactions. The person in this position is supervised by the Chief Financial Officer and supervises 3 other positions. The Director of Financial Operations is one of six members of the SCS Finance Team.Duties include but are not limited to:
Performs and tracks the BAR reconciliations for the entire school to which the person is assigned.
Analyzes financial transactions to ensure that transactions are within budget and to anticipate year end results. As Grants Manager, the position provides post-award services to departments within SCS for both federal and non-federal awards.
Participates in analysis and problem resolution involving financial, administrative, and policy matters affecting SCS.
Serves as a resource to SCS staff on financial matters and University and Main Campus financial policies and procedures.
Implements effective internal controls and oversees adherence to University business policies and procedures.
Provides exceptional customer support to the school by accurately anticipating and/or identifying needs, troubleshooting issues, and executing effective resolutions in a timely manner and in compliance with promulgated policies.
Responsible for evaluating current process and procedures used by the SCS finance team for efficiencies, implementing improved processes, and assessing whether or not the changes were successful.
Serves as an expert on and ensure compliance with University, campus financial policies and procedures and will maintain a thorough understanding of GMS chart of account fields, values, and how they interrelate.
Provides support to the Dean, associate and assistant deans, directors, and program managers of the School of Continuing Studies by managing the processes indicated above, advising on financial and operational matters, creating financial reports, processing financial documentation, and answering budgetary and procedural questions.
Sponsored Project Management
As the designated Department Financial Manager for Sponsored Project, the employee is responsible for financial management of the sponsored project to ensure compliance with sponsor's requirements and University's policies and procedures. Within 30 days after the close of the month (generally the 8th business day after the end of the month), the duties to be performed by the employee include, but not limited to:
Review and reconcile expenses on the Center Status Reports to ensure that the expenses are a) allowable by the sponsor for the project, b) allocable to the project, c) reasonable and necessary, d) supported by required documents, and e) within the budgeted amounts;
Review salary distributions to ensure that they reasonably reflect employees' level of effort on project. Review associated fringe benefits for accuracy;
Review the commitments of key personnel, to ensure the costs reasonably reflect the level of effort committed to the sponsors as part of proposal and notify OSP/OSR of significant variances;
Review the calculation of indirect cost recovery to ensure accuracy;
Process all corrections and adjustments within 90 days of when the charge initially posts to the financial system (posted date for non-payroll and pay period end date for payroll transactions) and ensure corrections and adjustments are reviewed and approved according to the signature authority policy and supported by appropriate documents;
Complete the Financial Status Report (FSR) worksheets timely and accurately; and
Ensure that payments to subrecipients are reviewed and processed in a timely manner.
3-5 years of experience in an accounting or financial management environment
Experience in higher education financial administration is a plus. Contracting and/or procurement experience desired
Position requires understanding of accounting principles
Proficiency in Microsoft Office suite, with a mastery of Excel (vLookups, pivot tables, etc) and experience and/or familiarity with managing large volumes of data
Position responsibilities require attention to detail and excellent analytical and problem-solving skills
Must have excellent interpersonal and oral and written communication skills
A service-oriented, professional demeanor and a team orientation (avoid
Internal Number: JR05798
About Georgetown University
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.