The Mario Einaudi Center for International Studies is a major hub of international activity at Cornell. The Center, including its eight specialized programs such as the South Asia program, connects to several hundred faculty members on campus, provides a forum for academic exchange that cuts across the disciplines and serves to internationalize the university's research, teaching, and outreach agenda.
Under the general supervision of the SAP Program Manager, work independently to provide a full range of administrative support to the South Asia Program (SAP). Work collaboratively with and on behalf of faculty, academic visitors, staff and students across colleges, units, and programs. Serve as the program's first point of contact for visitors, communications, and publicity. Handle numerous inquiries inside and outside of the university, directing them appropriately, at times responding on behalf of the supervisor and Director, while interfacing with a diverse international constituency. Create, maintain, and oversee the maintenance and reporting of complicated and confidential administrative and academic records/databases requiring an in-depth knowledge of procedures and methods required for SAP (i.e. the SAP Bulletin, NRC reports, grant proposals, proposal renewals, annual reports, donor solicitation, and alumni surveys). Responsible for maintaining the SAP website, social media pages, on-line events calendar, and obtaining high resolution photographs of SAP events suitable for web site and newsletter.
Arrange logistics, publicity, and follow-up for a wide range of seminars, speakers, programs, and events. Perform financial and travel transaction processing to support the needs of the program. Follow established guidelines to ensure SAP's transactions and payments are in compliance with applicable University or external policies. Process monthly procurement card statements and other financial transactions. Co-supervise student office staff.
This position will also work under the general supervision of the Einaudi Center Finance Manager to provide a full range of accounting and administrative support to the Mario Einaudi Center for International Studies at Cornell University. This includes but is not limited to verify and apply appropriate account distribution on financial documents for completeness, allow ability, accuracy and conformance to internal policy and external regulations; initiate appropriate documents for corrections as needed, financial reporting; investigate financial documents for problems/trends; overall general accounting support for the Center, and assist the Manager in training unit wide staff on new or updated financial policies and procedures.
Follow established guidelines to ensure transactions and payments are in compliance with applicable University or external policies. Reconcile and audit monthly procurement card statements and financial transactions. Work in collaboration with appropriate university offices regarding accounting, budgeting, grants, foundation and donor funding and alumni giving. Provide expertise in interpretation of university financial policies and procedures.
This position will work with the SAP program for 24 hours per week and the finance manager 15 hours per week, with a dual reporting structure.
Associates Degree; more than 4 -6 years relevant experience or equivalent combination of education and experience. Demonstrated successful experience working in an administrative setting; experience in accounting, budget development/monitoring, grant/contract administration, and budget analysis. Proven ability to effectively manage multiple activities and deadlines simultaneously. Excellent attention to detail and organizational skills. Requires problem-solving and analytical skills. Proficiency with office technology, such as Microsoft Word and Excel, as well as database software and systems. Strong interpersonal and communication skills.
Competence utilizing current computer technology and proficiency with Microsoft Office Suite (Excel, Word, PowerPoint),
List-serves, and database management is required. Cultural sensitivity and the ability to work harmoniously with diverse constituencies including faculty, students, administrators, foreign students and scholars required. Must be able to function efficiently in a fast-paced office environment and exercise sound judgment in challenging situations.
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No Visa sponsorship is available for this position.
No relocation assistance is available for this position.
University Job Title:
Administrative Asst IV
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