This position centralizes the financial, insurance, pro card, contractual, data maintenance and office management activities of the office.
Data • Ensures the preparation and accuracy of operational and statistical reports for internal and external constituencies including regulatory agencies for both inbound and outbound travel such as Open Doors and the Global Education Center annual report. • Ensure data accuracy in Terra Dotta System and reporting. • Liaison between University offices including, but not limited to Bursar’s Office, Registrar’s office, Institutional Research and Assessment. • Train on Terra Data software with the goal of becoming a “super-user” for the program. Budget Oversight/Management • Ensure accurate office and program budget accounting. • Establish and manage annual budget in collaboration with Dean of Global Education. • Oversee procard statement review and payment for procards for Global Education Center faculty. • Develop program budgets on a semester or annual basis and as needed for new programs. • Provide all budget/cost information to the University Bursar for billing. • Facilitate timely payment to University partners. • Liaison between University offices including, but not limited to Bursar’s office and Accounting. • Respond to audit questions. • Assist students with budget planning for Global Engagement experiences and help facilitate ways for making payment easier for students (ie. Contacting Aladdin Travel regarding flights). • Track currency exchange trends for purposes of budgeting programs billed in foreign currencies.
Contracts • Evaluate, analyze, and manage the contractual relationships with vendors and foreign institutions, including negotiating and reviewing all contracts.
Risk Management • Member of the Risk Management Committee. • Coordinate with the Administrative Assistant on matters of insurance for study abroad and certain study USA programs. • Assist in crisis response including, but not limited to management of AlertTraveler.
• Educate Global Education Center on budgets and data. • Assess communications plans and campaigns in collaboration with Communications Manager for Global Education. • Manage and negotiate long term property leases. • Advise one winter term program. • Supervise dedicated student assistant(s). • Communicate with families regarding policies and procedures. • Consult with Global Education Center teams as necessary. • Present on best practices. • Train faculty leaders. • Assist in pursuing Elon University’s strategic goal of 100 percent access to global engagement. • Support University initiatives around equity, diversity, and inclusion. • Pursue professional development opportunities in support of my role and duties, in alignment with University goals, and in order to contribute to the field of international education.
Bachelor’s required, Master’s degree preferred. Two years of professional experience with budgeting and accounting preferred.
Elon University has built a national reputation as the premier student-centered university that values experiential learning and strong relationships between students and their faculty and staff mentors. Elon’s 7,000 students prepare to become the ethical leaders the world needs, putting their knowledge into action on campus, in the community and around the globe. Elon is known for academic excellence across the curriculum, and for engaged learning programs in study abroad, internships, undergraduate research, leadership and community service. Elon is ranked the nation’s #1 master’s-level university for study abroad and is a top-producer of Fulbright Student Scholars and Peace Corps volunteers. Elon leads the nation in the annual U.S. News & World Report recognition for academic programs that “Focus on Student Success.” More than 435 full-time faculty members teach in six academic units: Elon College, the College of Arts and Sciences; the Martha and Spencer Love School of Business; the School of Communications; the School of Education; the School of Health Sciences; and the School of Law. Elon’s four-year graduation rate of 79 percent ranks in the top 10 percent of U.S. private uni...versities. The student-faculty ratio is 12-1, and the average class size is 20. The university’s 656-acre residential campus in the Town of Elon, N.C., is consistently recognized as one of the nation’s finest environments for learning. The Elon Phoenix NCAA Division I athletic program is a member of the Colonial Athletic Association.