Reporting to the Director, this senior position at the Davis Museum at Wellesley College provides active leadership in the Museum’s administration in accordance with its educational mission and objectives, including overall management and long-term strategic planning. The ability to work collaboratively with the Museum Director and the other senior managers and staff, to communicate effectively with a diverse community of faculty, students, college administrators, and patrons, and to develop effective management and financial policies are critical to this position.
In close partnership with the Director, the Associate Director for Operations and Collections Management is responsible for administration and financial management (accounting, budgeting, staffing, and performance tracking), collections care and management (registration, conservation, information, exhibitions, and preparation), museum technology (media installations and production), membership and development programs (Friends of Art), security and facilities (building), retail, and daily operations for the Davis. The position supervises 5 direct reports.
• Recommends and administers policies, protocols, and procedures in the areas of collections, finance, technology, development, security and facilities, and manages staff in these areas.
• Oversees and participates in development and administration of budget; oversees and forecasts funds required for staffing, exhibitions, and collections care, equipment, materials, and supplies; monitors and approves expenditures and budgetary adjustments; liaison to Wellesley College financial offices.
• Oversees and ensures proper maintenance of facilities, and acts as the liaison to Wellesley College physical plant office.
• Oversees work plan for collections and security departments, and facilities projects.
• Oversees management of the Friends of Art at the Davis Museum, working closely with the Director and supporting staff to ensure a cohesive program.
• Participates in strategic long-term planning. Liaises with the Development Office at Wellesley College on fundraising priorities and strategies.
Requirements and Qualifications
• Excellent demonstrated leadership, administration, analytical and strategic planning skills.
• Ability to provide leadership, vision, and coordination in overall management of Museum departments and staff.
• Experience in managing staff and proven ability to lead /inspire/ supervise personnel and ensure a professional approach to Museum operations.
• Extensive experience in the preparation of financial statements; knowledge of fund accounting and not-for-profit management.
• Experience leading an institute-wide budget process to completion on a timely basis and then providing ongoing monitoring of financial performance and measuring against approved budgets.
• Entrepreneurial spirit.
• Ability to prepare and present understandable and informative financial reports to the Director, staff, and relevant committees.
• Experience reviewing contracts and other legal documents; ability to involve and manage outside counsel and consultants as needed.
• Experience in a position of supervisory responsibility at an art museum.
• Personal skills of high-energy leadership, flexibility, sense of humor, intellectual curiosity, and openness in working with a wide range of staff in a fast-paced environment. Commitment to education and excellence. Discretion, confidentiality, professionalism, and enthusiasm for collaboration.
• BA/MA with significant experience in an art museum, demonstrated experience with collections management and/or arts administration.
Wellesley is known for the excellence of its education, the beauty of its setting, its gifted faculty, and the uniqueness of its campus culture. But most of all, Wellesley is known for the thousands of accomplished, thoughtful women it has sent out into the world for over 100 years women who are committed to making a difference. Every year, some 2,400 of the world's top undergraduate women are challenged to exceed their own highest personal and intellectual expectations. The mastery Wellesley graduates demonstrate across the professional and vocational spectrum, and the influence they wield, whether in their own communities or on the world stage is testament to a singularly empowering undergraduate experience. Wellesley's lively academic community places a high value on rigorous, probing inquiry, and creative, cross-discipline thinking. Its collaborative approach to scholarship encourages students to question, debate, and refine their points of view, not only with each other, but with our world-class faculty, often by working directly with them on groundbreaking projects. A Wellesley education fosters the highest standard of readiness for the real world in its graduates, in terms... of ability to think, act, and contribute meaningfully and effectively in their chosen areas of interest.