The Education Program Assistant will provide administrative support to the Department of Neurological Surgery Administrative and Education teams. Under the direction of the Education Manger and the Administrative Coordinator, this role will assist with various projects pertaining to Neurological Surgery training programs. This support includes tracking and onboarding department visitors and trainees such as medical students, residents, fellows, visiting scientists, and volunteers; assisting with fellowship and resident recruitment; escorting department visitors and trainee recruits around campus; completing alumni verification requests, expense tracking, verifying purchases, and submitting electronic purchase and reimbursement requests; completing alumni verification requests; submitting IT requests and maintaining technology databases. Working in conjunction with the OHSU Brain Institute, the Department of Neurological Surgery hosts multiple Continuing Medical Education (CME) events throughout the academic year. With budgets ranging from $5000 to $120,000, these events highlight regional, national, and international neuroscience research and clinical techniques that are important to OHSU-sponsored physician education.
The Education Assistant will assist with planning and designing meeting agendas for academic conferences; scheduling and participating in meetings with faculty directors, department management and executive teams; completing Continuing Medical Education credit applications; obtaining written disclosures and approvals from faculty speakers; planning event logistics, and attending events to provide on-site setup and support. The purpose of the Education Assistant position is to increase productivity of the Education Team and faculty through facilitating more simplified tasks that allow the staff to focus on more complex issues.
In addition to the specified duties, the Education Assistant will be responsible for scheduling meetings using electronic calendar systems and online polling technology; transcribing letters and creating written communication; electronic filing and maintenance of electronic libraries, checklist and databases; sorting mail, running errands, and answering inquiries using computer and phone systems. Documentation of processes and projects is a specific expectation of all Education Team members.
As the state's only health and research university, OHSU brings together patient care, research, education of the next generation of health care providers and scientists and community service to improve the health and well-being of all Oregonians.The university is a conduit for learning for more than 2,800 students, providing training to interns, residents and fellows in postgraduate medical and research. It is the only place in Oregon that grants doctoral degrees in medicine, dentistry and nursing. OHSU cares for more than 251,000 patients each year from around the region and takes a leadership role in contributing to solutions involving the health of the state and the nation, such as health care access and transparency, ethics and workforce shortage. Beyond providing critical health care services, quality education and cutting-edge research, OHSU also is a key economic and social force in the Northwest. With an annual operating budget of $2.06 billion and more than 14,000 employees, OHSU is Portland?s largest employer. Its size contributes to its ability to provide... many services and community support activities not found anywhere else in Oregon. For more information visit http://www.ohsu.edu/xd/about/index.cfm