Reporting to the Director of Advancement Services, the Associate Director for Database Administration, Advancement Services will support the work of the Office of Advancement by enhancing the quantity, quality and transmission of information within the department and the University by producing reports, exports, lists, spreadsheets and memos. The Associate Director will assist the Director with responding to requests for information from Advancement staff, ensure data integrity, and, in conjunction with the Director, be responsible for training and coaching Advancement staff, especially in regards to using the database to its fullest capacity
Produce Queries, Exports and Reports to inform front-line fundraising and alumni relations activity and management decisions
Export, manipulate and analyze a broad array of Colleague Advancement data including gift and pledge transactions, FY Financials, demographic, prospect management, and activities/events information. Run List segmentations for Mail, Email and Phone correspondences.
Produce routine financial reports. Create for own use and for ADV staff routine reports, queries and exports
Manage Database integrity to ensure comprehensive and accurate constituent information which populates the queries, exports and reports.
Responsible for the quality and quantity of biographical, professional and prospect related data. Process the quarterly NCOA data append. Process other data append services for lost alumni, phone and email. Collaborate with Prospect Research and Management to ensure accuracy of prospect management coding.
Train and coach Advancement staff to enhance the usefulness of the database and the productivity of the office.
Train users on accessing information from the Advancement Database, including basic report generation and data entry. Develop and maintain policy and procedure guidelines for Advancement Services. Plan and implement group training sessions as needed.
Engage in professional development activities to enhance personal and office expertise
Participate in professional development activities to enhance the Associate Director's knowledge and expertise in the field.
Participate as an active member of the university community by attending regular campus meetings and events (alumni events and student performances, academic awards, Convocation, and Commencement). Perform other duties as assigned.
Bachelor's degree plus additional technical training in systems and fundraising protocol
Working knowledge of prospect management and tracking systems, at least two (2) years' experience managing advancement database systems
Demonstrated ability to develop training materials, teach and reinforce policy and procedure guidelines
Willingness and ability to work independently on a variety of projects
Ability to work in a fast-paced, dynamic work environment with constantly shifting work priorities
Excellent analytical, written and oral communication skills
Superior organizational skills
Proficiency in Microsoft Office, Adobe Acrobat
Hours per week: 35
Ability to work events on weekends and evenings, as assigned
Internal Number: oAQa9fwt
About Suffolk University
Located right in the heart of downtown Boston, Suffolk University gives its students unparalleled access to the city and all it offers.Our college green is the Boston Common. We are steps from dozens of historic sites like the Old State House, Faneuil Hall, and the Massachusetts State House. We have no real boundaries to our campus' Boston and Suffolk blend together. That means our students have incredible access to a wealth of opportunities, whether it's museums and restaurants or internships and co-ops. At the same time, we also take pride in being a personal, student-centered school, where faculty and administrators know students by name. We take the time to recognize each student's promise, figure out what makes him or her tick, and build important mentoring relationships.As we have done since our founding, we strive for one thing at Suffolk: give students the tools they need to be successful, smart, and satisfied at whatever they choose to do.