The Department ofDevelopment and Alumni Relations (DAR) assists Vanderbilt University in securingthe resources, both human and financial, that are required to achieve itsmission and goals. The Department is responsible for the identification,cultivation, solicitation, and stewardship of individuals and organizationswhose charitable objectives are consistent with those of VanderbiltUniversity's teaching and research programs.
The Associate Directorof Stewardship will assist the Director of Stewardship by providing dailymanagement of core stewardship functions including chair stewardship reporting,reporting, acknowledgment process, and support effective relationships withinternal constituencies.
Assist the Director of Stewardship by providing daily management of core stewardship functions, including but not limited to:
Chair stewardship reporting
Oversee maintenance of chair data and annual reporting;
Maintain and update time-sensitive information related to endowed chairs and chair holders;
Run reports from database to provide to high-level leadership;
Partner with various offices to ensure data received is accurate and up-to-date.
Management and support of additional annual stewardship reporting for endowed and non-endowed funds, including impact reporting, financial reporting, and other newly established stewardship projects
Execute annual Fall Financial reporting;
Work as part of stewardship team to ensure timely and accurate reporting of endowed and non-endowed funds;
Provide regular reports to Director of Stewardship regarding progress of stewardship reporting;
Serve as the liaison to the appropriate schools, providing educational opportunities for stewardship best practices.
University acknowledgment process
Management of Stewardship Development Writer (‘Writer’);
Assist Writer in drafting, submitting, reviewing and processing acknowledgment letters for all leaders including Chancellor, Vice Chancellor for DAR, and DAR leaders;
Ensure letters are written within 3 days of receiving the gift;
Analyze and understand gift acknowledgment thresholds and standards, recommending new thresholds as needed;
Collaborate with Writer and Information Management to ensure all acknowledgment reports are accurate;
Initiate and manage supplementary written communication to donors as appropriate;
Provide monthly reporting on acknowledgement productivity and timeliness.
Support strong and effective relationships with Vanderbilt University's major internal constituencies, which include the Vice Chancellor of Development and Alumni Relations, Executive Associate Vice Chancellor, Associate Vice Chancellors and members of their senior management team; deans of schools, departments, faculty and staff.
Other various stewardship responsibilities include, but not limited to:
Management of 2+ staff members;
Manage a portfolio of donors in permanent stewardship, including being able to travel, represent Vanderbilt, discuss priorities, and visit with donors;
Participate in the gift agreement process by drafting, editing, and reviewing gift agreements;
Assist in planned giving stewardship by writing various documents, letters, and other pieces as necessary, and meeting with donors in the Sarratt Society;
Responsible for researching both endowed and non-endowed funds as assigned by the Director of Stewardship or Assistant Vice Chancellor;
Expand contact via stewardship mailings and events with existing donors to improve and strengthen relationships;
Support annual stewardship activities, including stewardship of endowed funds, major donors and ad hoc stewardship requests;
Maintain and update information in the appropriate databases to ensure an accurate and ongoing record of funds.
In collaboration with the Senior Director of Donor Relations:
Review various comprehensive stewardship reports;
Assist with personalized stewardship opportunities;
Plan and assist with events to recognize donors;
Assist with various projects as needed.
Work collaboratively with the colleagues to ensure project deadlines are met and executed with accuracy, quality and integrity. Duties will include, but are not limited to:
Continuously compile, review and analyze project outcomes against established goals, objectives and timelines;
Recommend appropriate staffing for program and services;
Recommend process improvement for program and services;
Use appropriate resources to resolve problems.
Uphold departmental and institutional policies regarding confidential information.
Work cooperatively with DAR colleagues and develop strong working relationships with other University offices.
Travel as needed.
Perform other duties as assigned.
Profile of an Ideal Candidate
Bachelor's degree and four years of relevant experience, or the equivalent, is required.
Preference will be given to candidates with 4+ years of experience in drafting donor-centered acknowledgment activities and implementing donor-centered stewardship initiatives.
Knowledge of Advance, Access, iModules or software programs applicable to development is also desirable.
Must be a strong writer and be able to write for any leader.
Superior organizational skills, verbal and written communication skills, and the ability to articulate the needs, interests and accomplishments of Vanderbilt University to important constituencies are required.
Candidate must also have the capacity to perform in an intellectually rigorous and complex academic environment.
The ability to apply sound judgment skills in all situations, especially related to management, and donor relationship building is required.
A detailed working knowledge of Vanderbilt University is preferred, and an ability to assemble data is important.
Meticulous attention to detail is a must.
Vanderbilt University,located in Nashville, Tennessee, is a top-15 private research universityoffering a full range of undergraduate, graduate and professional degrees.Vanderbilt is situated on a 330-acre campus near the thriving city center,serving more than 12,000 students and employing almost 7,000 faculty and staff.The university's students, staff, and faculty frequently cite Nashville and thesurrounding area as one of the many perks of being a part of the Vanderbiltcommunity. Vanderbilt University is a place where your expertise will bevalued, your knowledge expanded, and your abilities challenged. It is a placewhere your diversity is sought and celebrated. Vanderbilt was recentlynamed as one of ‘America's Best Large Employers’ and the top employer inTennessee and the Nashville metropolitan area in 2018 (Forbes).
Vanderbilt Universityoffers a competitive, flexible benefits package including health, dental,vision, life, accidental death & dismemberment, disability insurance, paidtime off, and a 403(b) retirement plan with employer match. Vanderbilt offerstuition assistance to employees, spouses, and dependent children.
Commitment to Equity,Diversity and Inclusion
Vanderbilt University iscommitted to achieving the goal of a diverse and inclusive academic communityof faculty, staff, and students. We seek individuals who are committed to thisgoal and our campus values.
Internal Number: 1802151
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.